A special edition of the 15th Annual GPCA Forum will take place from 10 – 11 February 2021 at the Madinat Jumeirah in Dubai.
Event proceedings will be conducted in strict adherence to rules and regulations laid out by the Dubai Government authorities, including Dubai Health Authority (DHA) and Dubai Municipality (DM) to ensure the health and safety of all attendees

Important notes

  • Attendees will be required to wear a mask at all times.
  • It is mandatory to observe a social distance of 2m at all times to safeguard self and others
  • All protocols and guidelines in place for strict sanitation and disinfection are aligned with directives received from the government.
  • All high-touch surfaces and equipment will be disinfected daily, using registered products
  • Additional housekeeping will be on standby to provide enhanced service based on best practice and government guidelines.
  • Temperature checks will be carried out at the entrance of the venue.
  • Sanitizer stations will be provisioned across the venue; key areas will include the foyer, meeting room entrances and lift landing areas.
  • Attendees are encouraged to arrive at the venue earlier than usual to allow time for safety checks.
  • The venue will arrange handheld thermal scanning upon arrival of attendees.
  • Anyone displaying a temperature over 37.3 degrees C will be taken to a private area/isolation room located at the 1st floor of the conference centre for a secondary temperature screening. Onsite paramedics will be available to assist on this matter.
  • Those with pre-existing medical conditions such as respiratory illness or chronic disease are encouraged to stay at home and exercise precaution.
  • Hygiene awareness signage will be located across the venue to remind attendees of these guidelines.

Transportation

  • Due to safety reasons, we encourage all attendees arriving with cars/vehicles to self-park.
  • The venue will provide adequate signage in the parking areas to guide guests.
  • Valet parking, abras, mini-buses and buggies will still be available at the event.
  • The staff managing the valet parking, abra, mini-bus and buggy services will also be made to observe health and safety guidelines throughout the duration of the event.

Registration, exhibition, conference hall and meeting room guidelines

  • Please observe a social distance of 2m, taking care to look at the floor markings for areas where delegates are allowed congregate or queue.
  • Uni-directional pedestrian flow will be demarcated with floor stickers indicating directions in which attendees must walk to avoid face-to-face situations.
  • Floor stickers will be placed inside the lifts to advise what is the maximum number of individuals allowed with sanitizer stations.
  • The venue will provide amenities including anti-bacterial wipes, hand sanitizer, tissues, and other sanitation material for every table setup.
  • A thorough sanitization of the entire venue will be carried out at the end of each day,

Registration and onsite badge collection:

  • All attendees must register online and present their registration confirmation onsite for badge collection.
  • A sanitized individually packed lanyard and delegate bag will be available for pick up upon presentation of the badge.
  • Any attendee who has failed to register online can proceed to the onsite service desk for further assistance.
  • Floor markings will be also available to promote social distancing.

Food and beverage:

  • No self service will be permitted to avoid multiple individuals touching the same cutlery over again
  • Buffet allowed subject to application of minimum social distancing guidelines of 2m for queuing and only if served by the waiting staff or served on the guest table.

Networking best practise:

  • We suggest a strict no-handshaking policy during the event.
  • Instead of exchanging business cards attendees can use their ‘Konduko’ tag which will be affixed on the attendee badge to exchange details with one another.
  • The GPCA mobile app is also available to use for matchmaking.

Conference room guidelines:

  • Speakers on stage are permitted to remove their face mask during conference sessions only if maintaining at least 4m physical distance with co-speakers and the audience.
  • In the conference hall, a minimum of 1.5m social distancing is required, allowing 1 person per 2.25 sqm.
  • Hand sanitizers, anti-bacterial wipes, water bottle, glass with lid will be available at the stage, podium, and audio-visual console.
  • The use of handheld microphones will be discouraged. Instead, podium and collar microphones will be use as replacement.

Exhibitions stand guidelines:

  • A minimum of 2m social distance is required to be maintained at all exhibition stands, allowing 1 person per 4sqm.
  • Clear signage with the exhibition stand capacity (max number of people) allowed per stand will be placed.
  • A minimum of 2.5m space is required for a one-way aisle and 4m space is required for a two-way aisle.
  • Exhibition stand give-aways are permitted if they are individually wrapped/packaged. It is recommended to have digital literature and documents uploaded through ‘Konduko’.